Set up ChatGPT Business in six steps: create the workspace, set admins, review data controls, connect two or three tools, publish three starter workflows, then invite people in batches. Plan on an afternoon. Teams up to four people can follow it free in Setup Studio.
Have these ready so setup runs in one sitting.
Buy seats from OpenAI, not from a reseller. Use your company domain so new staff join the right workspace. Seats are billed under OpenAI's terms.
Keep owners to one or two people. Give admin rights only to people who manage billing or users.
Read the workspace data and retention settings before anyone uploads files. Write down what your team may and may not paste in.
Start with the tools your team uses most, such as Google Drive, SharePoint or Slack. Add more after people use the first ones.
Pick three weekly tasks. Build a saved prompt or custom GPT for each. Common starts are email replies, quotes and meeting notes.
Invite a small group first, show them the workflows, then add the rest. Share a one-page use policy on day one.
Inviting everyone before any workflow exists. Connecting every tool on day one. No written policy, so people guess. Each lowers weekly use.
Vouch is not OpenAI. Program participation is not an endorsement by OpenAI. Check OpenAI's site for current plans and prices.